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 | Agfa Graphics, Mortsel, Belgium  | 12 June 2017

Apogee WebApproval – How It Works

Apogee WebApproval is a web portal that adds remote file upload and approval capabilities to the Apogee workflow. It gives a printer's customers and customer service representatives (CSRs) an up-to-date view on the status on their jobs, 24/7 and from any location with internet access.

Apogee WebApproval 10.1 is integrated in Apogee 10.1, and both systems use the same database to give people access to jobs and production data. The Apogee client software is typically used by prepress operators whereas WebApproval makes jobs accessible to people outside the internal network.

A printer administrator can set up a list of companies and define which people within each company have access to jobs. These users are assigned one or more roles, for example uploader or approver.

Apogee Webapproval v9 - User management

When a new job is created in Apogee, it can be associated with a company and one or more of its users. Additional controls are available to make such a job web-enabled. The production plan below shows that all the pages of the job are only imposed after the rendered pages have been checked by the approver using WebApproval.

Apogee Webapproval - Web enabled production plan

One of the key advantages of WebApproval is automated messaging: once a job is set up and waiting for content, the uploaders assigned to that job automatically receive an e-mail with an invitation to log in and upload PDF files. The e-mail contains a link to the WebApproval web server where the user can log in.

Apogee Webapproval v9 - User Login

Uploading pages can be done by simply dropping the files on top of a job tile. Multiple files can be uploaded in one go and while the upload is taking place in the background, the user can already access pages in another browser window.

Apogee Webapproval

All the files that are uploaded get listed in the file overview window, which also indicates how many pages are used within the publication.

Apogee Webapproval v10.1

Apogee can preflight the uploaded files so that WebApproval users are made aware of potential problems such as low image resolution or missing fonts.

Apogee Webapproval

The pages of a job are reviewed in a flipbook with clear buttons for approving and rejecting pages. There's an option to enlarge this view or display single pages instead of spreads. The user checks pages which have already been rendered. This ensures that the approved content matches the final output on plate and/or press, and reduces the cost of reworks and errors.

Apogee Webapproval v10.1

The flipbook can also handle vertical page flipping, for products like calendars or notepads. For a quick check of the overall job status, you can use the new pages overview.

Apogee Webapproval v10.1

Expert users can check page bleed, validate versioning jobs or see the separations of all pages to check black overprints or spot color usage.  

Apogee Webapproval v10.1

Users can also add remarks to jobs or to pages. They can indicate which design element a remark refers to.

Apogee Webapproval v10.1

WebApproval is HTML5-based and does not rely on Flash or Java technology, so it also works perfectly on an iPad or Android tablet. The web page adapts automatically to the size of the screen. In the Jobs window as shown below, each tile represents a job and icons indicate which jobs contain rejected pages.

Apogee Webapproval V9 - tablet/ipad

Pages can also be downloaded for offline verification and printing. This eliminates the cost of delivering hardcopy proofs. Once a user has checked all the pages offline, he or she can approve them with a single click.

Apogee Webapproval v10.1

Approved pages are automatically submitted for production in the Apogee workflow. If the customer rejected pages and provided comments on what needs to be changed, the prepress operator is informed so that corrective action can be taken. The screen capture below shows the page approval status in the Apogee Prepress client: all pages have been approved except for page three which is rejected and page two which is still awaiting approval.

Apogee Webapproval

The CSR is notified automatically when all the pages of a job have been approved. Output on plate or a digital press can start automatically. WebApproval improves productivity and reduces the number of steps before printing.

Apogee WebApproval enables printers to offer their customers an online collaboration tool that makes it easy to submit, review and approve proofs. For more information, please visit the WebApproval product page or contact your local Agfa Graphics subsidiary or dealer.

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