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Tips & Tricks  | Agfa Graphics, Mortsel, Belgium  | 09 August 2018

Apogee WebApproval – How It Works

Apogee WebApproval is a web portal that adds remote file upload and approval capabilities to the Apogee workflow. It gives a printer's customers and customer service representatives (CSRs) an up-to-date view on the status on their jobs, 24/7 and from any location with internet access.

Apogee WebApproval 11 is integrated in Apogee 11, and both systems use the same database to give people access to jobs and production data. The Apogee client software is typically used by prepress operators whereas WebApproval makes jobs accessible to people outside the internal network.

A printer administrator can set up a list of companies and define which people within each company have access to jobs. These users are assigned one or more roles, for example uploader or approver.

Control who can upload and approve pages online

When a new job is created in Apogee, it can be associated with a company and one or more of its users. Additional controls are available to make such a job web-enabled. The production plan below shows that all the pages of the job are only imposed after the rendered pages have been checked by the approver using WebApproval.

Adding online approval to a prepress production plan

From version 11 onward, WebApproval includes a wizard that enables CSRs or even customers to directly create new jobs. This can be handy for standard orders or repeat jobs with a very tight deadline.

Create new prepress jobs online

One of the key advantages of WebApproval is automated messaging: once a job is set up and waiting for content, the uploaders assigned to that job automatically receive an e-mail with an invitation to log in and upload PDF files. The e-mail contains a link to the WebApproval web server where the user can log in. If security is less of an issue, users can receive links that grant direct access to a job without the need to fill in their name and password.

Access prepress jobs online

Uploading pages can be done by simply dropping the files on top of a job tile. Multiple files can be uploaded in one go and while the upload is taking place in the background, the user can already access pages in another browser window.

Simply drop files in your browser window to upload them

All the files that are uploaded get listed in the file overview window, which also indicates how many pages are used within the publication.

Check which file shave been uploaded and added to a Prepress job

Apogee can preflight the uploaded files so that WebApproval users are made aware of potential problems such as low image resolution or missing fonts.

Check preflight notification and warnings for all uploaded pages

The pages of a job are reviewed in a flipbook with clear buttons for approving and rejecting pages. There's an option to enlarge this view or display single pages instead of spreads. The user checks pages which have already been rendered. This ensures that the approved content matches the final output on plate and/or press, and reduces the cost of reworks and errors.

View rendered pages instead of a printed softproof

The flipbook can also handle vertical page flipping, for products like calendars or notepads. For a quick check of the overall job status, you can use the pages overview.

Get a quick overview of the status of all of the pages of a job

Expert users can check page bleed, validate versioning jobs or see the separations of all pages to check black overprints or spot color usage.  

Check spot color usage and black overprints online

Users can also add remarks to jobs or to pages. They can indicate which design element a remark refers to.

Annotate pages and layout elements

WebApproval is HTML5-based and does not rely on Flash or Java technology, so it also works perfectly on an iPad or Android tablet. The web page adapts automatically to the size of the screen. 

HTML5 based responsive softproofing solution

CSRs can view jobs in a spreadsheet-like Job List window. For each job it shows the page count with separate indicators for missing, waiting, approved and rejected pages. At one glance, they can see which jobs are finished or past their due date. The Job List window makes it easier to manage a large volume of jobs, which is ideal for busy production environments. 

Quick overview of job statuses

Within a job a CSR can see a list of all the signatures and their status. This overview also shows if there are still missing pages. This is useful for magazine production where signatures are often plated as soon as they are complete.

Check which signatures are complete and ready to be sent to CtP

Pages can also be downloaded for offline verification and printing. This eliminates the cost of delivering hardcopy proofs. Once a user has checked all the pages offline, he or she can approve them with a single click.

Save money and time using online softproofing

Approved pages are automatically submitted for production in the Apogee workflow. If the customer rejected pages and provided comments on what needs to be changed, the prepress operator is informed so that corrective action can be taken. The screen capture below shows the page approval status in the Apogee Prepress client: all pages have been approved except for page three which is rejected and page two which is still awaiting approval.

WebApproval is tightly integrated in the Apogee Prepress production workflow

The CSR is notified automatically when all the pages of a job have been approved. Output on plate or a digital press can start automatically. WebApproval improves productivity and reduces the number of steps before printing.

Apogee WebApproval enables printers to offer their customers an online collaboration tool that makes it easy to submit, review and approve proofs. For more information, please visit the WebApproval product page or contact your local Agfa Graphics subsidiary or dealer.

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